Reimagining Headstrong Pro’s scheduling journey

Headstrong Counselling is a Community Interest Company and a mental health counselling         service provider in London. They provide remote therapy sessions to people experiencing mild to moderate         health challenges.

Before using NeetoCal into their operations, Headstrong Pro faced several challenges.         Managing the diverse schedules and preferences of over 70 counsellors was a daunting task, leading to         scheduling conflicts and inefficiencies. Coordinating different video conferencing platforms caused         communication breakdowns. Manual payment splitting added administrative burdens and compensation delays.         Without a system for recurring meetings, clients faced inconvenience in scheduling multiple sessions,         leading to potential loss of business.

Challenge

NeetoCal has many features that resolved Headstrong Pro's challenges. It helped counsellors         with flexible scheduling options, improved communication via streamlined video conferencing support, and         automated payment splitting for prompt compensation. Additionally, NeetoCal's recurring meeting feature         enhanced client convenience, fostering business growth and satisfaction.

Solution

“Our mental health company has greatly benefited from the intuitive design and seamless         functionality of the NeetoCal scheduling platform, making appointment management hassle-free for both         therapists and clients. Particularly useful are the integrations which streamline our workflow and enhance         our ability to deliver effective, timely counselling services”

Testimonial

After using NeetoCal, Headstrong Pro experienced significant improvements in streamlining         their business operations. Integration with video conferencing tools improved communication, while         automated payment splitting eased administrative burdens, ensuring timely compensation. NeetoCal's         recurring meeting feature enhanced client flexibility, driving retention and business growth. NeetoCal         made Headstrong Pro's ways of doing things better, helping things run more smoothly and improving outcomes for clients.

Result

Ready to simplify your meeting scheduling process? 

Payment feature in NeetoCal allows you to collect payments for your sessions or appointments       by integrating your Stripe or Razorpay account with NeetoCal. By accepting payments ahead of       the session, NeetoCal helps mitigate the risk of no-shows. Clients are more likely to honour       their commitments when they have already made a payment. It saves time and effort in following       up with payment requests and increases the overall efficiency of your business.

Accept payment securely

Auto Detect Timezone feature in NeetoCal simplifies the scheduling process by automatically       adjusting the displayed time based on participants' detected timezones. It eliminates confusion,       prevents scheduling errors, and ensures that everyone can view the scheduled time accurately       in their local timezone.

Auto Detect Timezone

Buffer time in NeetoCal provides you flexibility and control to add extra time before and after       your meetings. It helps you manage your schedule more effectively, reduces stress, and allows       for better preparation and follow-up. By incorporating buffer time into your appointments, you       can ensure a more balanced and productive day.

Buffer Time

Cancellation and Rescheduling feature in NeetoCal allows you to customize the rules and       permissions for canceling or rescheduling meetings. It provides flexibility and control over       managing meeting changes and ensures that the scheduling process remains efficient. 

Cancellation And Rescheduling

Custom Availability feature in NeetoCal provides you with the flexibility to set your preferred       working hours and availability for scheduling appointments or meetings. It ensures that the booking       system aligns with your specific availability, improves efficiency, and reduces scheduling       conflicts. It also includes the Availability Override functionality, which provides even more       flexibility in managing your schedule. 

Custom Availability

Custom fields feature in NeetoCal allows you to ask specific questions to participants when       they book a meeting with you. It helps gather relevant information or preferences in advance,       enabling you to prepare for the meeting more effectively. 

Custom Fields

Customized Meeting Link in NeetoCal allows you to create personalized and unique scheduling       links for your meetings or appointments. Instead of using a generic link, you can customize the       link associated with each event or recipient. Choose a specific name or identifier for each       meeting link, such as your name, the event type, or the recipient's name, making it more       convenient and memorable for them to schedule a meeting with you. 

Customized Meeting Link

Email Notification feature in NeetoCal ensures that all participants involved in a scheduled       event receive automated email notifications containing event details and reminders. It helps       to keep everyone informed and reduces the chances of missed meetings. 

Email Notification

NeetoCal allows you to integrate your booking page seamlessly into your website or other       online platforms. Instead of redirecting your clients to a separate scheduling page, you can       embed the booking page directly within your website, making it convenient for your clients to       book appointments without leaving your site.

Embed Booking Page

NeetoCal's Google calendar integration simplifies the scheduling process by seamlessly       connecting NeetoCal with your existing Google calendar. It provides a unified view of all       appointments and events, avoids scheduling conflicts, and ensures that you stay on top of your       schedules with automated reminders and real-time updates.

Google Calendar Integration

Through Google Sign In, NeetoCal offers a seamless and secure login experience for users. It       eliminates the hassle of creating and managing separate login credentials and provides the added       benefits of Google's robust security measures. Whether for individual users or organizations,       the Google Sign In feature enhances convenience, trust, and account security within NeetoCal.

Google Sign In

Meeting Reminder feature in NeetoCal helps to reduce no-shows and ensures that participants are       well-prepared for their scheduled meetings. It automatically sends reminders to participants       before the meeting to remind them of the upcoming event.

Meeting Reminder

NeetoCal mobile app empowers you to stay connected and organized, providing seamless access       your schedules and enabling you to manage meetings and appointments conveniently from your       mobile devices. Whether you're on the go or working remotely, the mobile app ensures that you       have full control over your schedule and can effectively collaborate with others.

Mobile Apps

NeetoCal offers multiple meeting types that allow you to create different meetings        based on your specific requirements. This feature provides flexibility in scheduling       one-on-one meeting, round robin and multi host meeting.

Multiple Meeting Type

Split Payment feature in NeetoCal simplifies sharing payments when you have a team or       multiple providers. You can set custom rules to divide payments based on percentages or fixed       amounts. When clients book appointments, the system automatically splits the payment and sends       everyone their share. It's an easy way to manage shared revenue among your team or providers.

Split Payment

Personalized Branding feature in NeetoCal allows you to add your logo, creating a consistent       and professional branding experience for your clients and participants. While the customization       options are limited to the logo itself, it still offers a valuable opportunity to showcase your       brand identity and make a lasting impression.

Personalized Branding

Clients can schedule recurring meetings, such as weekly guitar lessons or therapy sessions. If       your client wants to pre-book sessions for the next six weeks, NeetoCal reserves the time slots       on the same day and time for the next six weeks. In cases where the host is not available, the       client can change the time or day for that particular week. For paid meetings, the client's card       isn't charged until 48 hours before each meeting, giving clients the flexibility to cancel anytime.       Recurring meetings are a secure and convenient way for clients to pre-book regular meetings without       immediate charges.

Recurring meeting

Round Robin Scheduling allows fair distribution and rotation of appointments or meetings       among a group of participants. It ensures that each participant gets an equal opportunity to       engage with others by rotating through the available time slots.

Round Robin Scheduling

NeetoCal booking page is designed to simplify the process of scheduling appointments or       meetings for both host and participants. The booking page offers a user-friendly interface and       streamlined steps to make the booking experience hassle-free. It allows clients to find       suitable time slots without needing back-and-forth communication or manual coordination.

Simple scheduling

By implementing SSL encryption, NeetoCal prioritizes the security and privacy of user data. It       ensures that all communication between users and the platform is encrypted, protecting sensitive       information from unauthorized access or interception. This feature plays a crucial role in       maintaining a secure environment for scheduling meetings and safeguarding user privacy.

SSL Encryption

Email verification using OTP (One-Time Password) feature of NeetoCal adds an extra layer of security to user       authentication by requiring users to enter a unique OTP sent to       their email address. This feature adds an extra layer of authentication, deterring potential       threats and providing users with peace of mind while using the platform.

Verify Via OTP

Connect your calendar and share your meeting link to get started.

Simple Setup

Assign meetings evenly among team members.

Round Robin Scheduling

Sync with your Google Calendar to prevent conflicts with pre-scheduled meetings.

Google Calendar Integration

Allow customers to book in advance the future meetings.

Recurring Meeting

Add padding before or after meetings to allow breaks.

Set your availability to meet your working style. With a few clicks change your availability.

Manage Availability

Automatically detect time zones and convert meeting times accordingly to avoid confusion.

Auto Detect Timezone

Configure who can cancel and reschedule meetings and when. 

Cancellation And Rescheduling

Collect payment when a session is booked. NeetoCal doesn't charge any payment processing fee.

Accept Payment Securely

Keep your clients informed about upcoming meetings by sending automated emails containing       the meeting details.

Email Notification

Set meeting reminders to the clients to reduce no-shows.

Add custom fields to the booking form to get the necessary information for your meetings.

Personalize the booking page with your logo and color to match your brand identity.

Embed the booking page on your website or other platforms

Automatically split payment between the service provider and the platform.

Create different meetings with different durations and different settings.

Multiple Meeting Type

Build meeting links to reflect the type of meeting. It can based on the meeting type, location or your customer.

Customized Meeting Link

Access your meeting information and join meetings using NeetoCal mobile app for iOS and       Android.

Google sign-in means you have one less password to remember.

NeetoCal send an OTP every time you login. This enhances the security of the application.

SSL encryption ensures secure and private communication, protecting sensitive information       from unauthorized access.

NeetoCal Features

Ready to simplify your meeting scheduling process?

Efficient scheduling software designed for chiropractic practices, ensuring easy appointment management.

Chiropractic Scheduling Software.

Chiropractic scheduling software

Ready to simplify your appointment booking process?

Change how you manage dental appointments with NeetoCal scheduling software.

Dental Appointment Scheduling Software.

Dental appointment scheduling software

Ready to simplify your dental appointment scheduling process?

Enable your clients to book and manage their gym sessions online.

Gym Scheduling Software.

Gym scheduling software

Ready to simplify your gym session booking process?

Capture more clients with NeetoCal's simple online booking system for photographers.

Photography Booking Software.

Photography booking software

Ready to simplify your photography booking process?

Streamline your sales process with easy-to-use sales appointment scheduling software.

Sales Appointment Scheduling Software.

Sales appointment scheduling software

Ready to simplify your sales appointment process?

Make your salon run smoother with NeetoCal’s easy-to-use online booking system.

Salon Booking Software.

Salon booking software

Ready to simplify your salon booking process?

Focus on education while NeetoCal handles your scheduling needs, from classes, parent-teacher         meetings to extracurricular activities.

School Scheduling Software.

School scheduling software

Ready to simplify your school scheduling process?

Focus on creating memorable experiences while NeetoCal scheduling software, handles.

Tour Booking Software.

Tour booking software

Ready to simplify your tour booking process?

Focus on teaching students while NeetoCal schedule classes for you.

Tutor Scheduling Software.

Tutor scheduling software

Ready to simplify your class scheduling process?

Enable your clients to book and manage their appointments online.

Yoga Scheduling Software.

Yoga scheduling software

Ready to simplify your yoga session scheduling process?

Checkout industry-specific solutions with NeetoCal to book more appointments, expand your reach, and showcase your expertise.

Exceptional experience for every industry

NeetoCal is scheduling software that saves you time by removing the hassle of repetitive       availability checks for booking the meetings. You can use NeetoCal to schedule appointments,       meetings, interviews, demos, presentations and more.

No more “Hey do you have a minute?”

Connect with like-minded people, share experiences, and learn from each other.   Join our vibrant community of Neeto users to network, exchange ideas, and gain insights.

Join our Community

With NeetoCal, you can sync your calendar, set your availability, and easily share your booking         page link with clients, allowing them to book your slots without the repetitive availability checks.

Set your availability and let your client book your slot.

Minimize no-shows by sending customized reminders, including links for online rescheduling         or cancellation, reducing the need for back-and-forth communication via phone or email.

Avoid no-shows with automated reminders.

Therapy, guitar, and yoga sessions often repeat weekly. NeetoCal lets clients book recurring         meetings and reserve their slots by choosing the number of sessions they need. Their credit         card is charged 48 hours before each session.

Reserve your slots with Recurring meeting.

With NeetoCal, you can collect payments during booking and also automatically split them between         the service provider and the company. Not only this, you can set custom cancellation policies         for full control over refunds.

Accept payments prior to session.

NeetoCal allows you to add your logo, upload cover image or to choose and customize from         pre-defined themes to create a consistent and professional branding experience for your clients.

Customize your booking page to match your brand.

NeetoCal simplifies appointment management for therapists and clients, while integrated features           streamline our workflow and enhance counseling services.

NeetoCal in comparison has all their features and is free! I can't think of any reason to use           any other calendaring tool at this point.

Neat, simple and fairly priced! You've added round robin scheduling to the basic plan as well and it works smoothly.

What people say

Quickly share meeting links, get notifications for new, cancelled and rescheduled meetings,     and view your upcoming schedule on the-go.

Meeting Management

Customization

Payment and Billing

Integrations

Calendar Integrations

Video Integrations

Security & Access control

Support

NeetoCal

Watch these videos to see how to use NeetoCal effectively.

NeetoCal Videos

Therapy Scheduling Software

Buffer time

Rescheduling and Cancellation

Availability Override

Tips for handling different schedule each week

NeetoCal Zapier Integration

NeetoCal is a meeting scheduling platform that makes booking appointments & meetings simple.       Take control of your schedule and efficiently manage your calendar.

NeetoCal | Schedule meetings effortlessly

From building beautiful forms to streamlining data collection NeetoForm has everything that     you can expect plus way more!

NeetoForm integrates with Razorpay and Stripe, allowing you to accept payments directly through       your forms. You can add payment fields to the form and set up payment options. The Payment feature       is handy for businesses or individuals who want to collect payments for services, products, or donations.

Accept Payment

No need to import your data in google sheet or excel. Organize your submission data by adding        new columns using NeetoForm's ready-made custom fields like text fields, drop-down menus, or        date pickers. Choose the custom field that suits your needs and manage your submissions.

Add custom fields

Conditional Logic in NeetoForm helps create dynamic and intuitive forms that adjust to the       user's responses. The form becomes more streamlined and user-friendly by showing or hiding       fields based on user input. For instance, if a user answers 'yes' to a question, you can show       an additional field related to that question or hide irrelevant fields to avoid overwhelming       the user. This feature allows you to create a personalized experience for each user, making       the form-filling process more efficient and enjoyable for everyone involved.

Conditional Logic

With NeetoForm, you can do more than just collecting data. You can instantly send an email to       form responders or reach them by sending SMS and WhatsApp messages, all within the NeetoForm.       This makes it easy to keep people informed and engaged without needing to use other tools. Whether       you're sending updates, follow-ups, or reminders, NeetoForm helps you stay connected with your       form submitters. 

Connect with form responders

Continue Forms Later is a feature in NeetoForm that allows users to save their progress and       return to complete the form later. This feature is handy for longer or more complex forms       that may require significant time to complete.

Continue Form Later

Find what you need as soon as you open your submissions. Create new segments to sort and group       form submissions however you’d like. Simply select the criteria you want to use while creating       a segment and new form submissions will auto-populate under that segment.

Create Segment

A well-designed form not only looks great but it also conveys a sense of professionalism and       credibility to your users. By customizing your form with NeetoForm, you can create a       professional-looking form that reflects positively on your business.

Customize Your Form

The email notification feature in NeetoForm is designed to keep you informed and up-to-date       about form submissions. When the email notification is enabled, NeetoForm emails you whenever       a new form submission is received. Typically, the email notification will include information       about the submission, such as the submitter's name, the submission's date and time, and the       form's contents. Overall, the email notification is a valuable feature that enhances the       functionality and usability of NeetoForm, making it easier for form creators to manage and       respond to form submissions promptly and efficiently.

The Enable/Disable Form feature allows form creators to control the availability of their       forms by enabling or disabling them. This feature is incredibly useful for businesses that       need to limit access to their forms at specific times, such as during maintenance periods or       when the form has reached a specific number of responses. By enabling the Enable/Disable       Form feature, form creators can choose when their form is available for use, ensuring that       users do not attempt to complete the form during times when it is unavailable. When the form       is disabled, users will see a message indicating that the form is currently unavailable,       which can help to reduce frustration and confusion among users.

Enable-Disable Form

This feature allows you to sign in to your NeetoForm account using your Google credentials.       Google sign in feature offers several benefits to the users of NeetoForm. First, it eliminates       the need to create a separate account and password for NeetoForm, making the login process       faster and more convenient. Second, it provides an additional layer of security by allowing       users to sign in using their Google credentials, which are often more secure than standard       passwords.

Integrating with Slack enables real-time notifications and alerts based on form submissions.       Whenever someone submits a form, NeetoForm sends a notification to a specific Slack channel       or individual, providing essential information from the form response. NeetoForm also       integrates with Google Sheets allows seamless transfer of form responses into a structured       spreadsheet for easier data analysis, storage, and sharing. After integrating, whenever a       form is submitted, the data will automatically populated in the Google Sheets with the       corresponding form data.

Integrate with Google Sheet and Slack

NeetoForm mobile app provides a convenient and easy-to-use interface to create and manage       forms while on the go. You can easily add and edit form fields, customize your form design,       and manage responses from your mobile device. It's a convenient and user-friendly way to       access and manage forms, and it provides several features that enhance productivity and       security.

Mobile App

Through Redirect On Completion feature, you can choose where to send users after they submit       the form. This can be a landing page, a product page, or even a thank you page that reinforces       your message and provides additional resources. But it's not just about sending users to a       new page. It's a chance to personalize the user experience, reinforce your message, and drive       conversions that can lead to long-term loyalty and engagement.

Redirect On Completion

This feature allows you to easily share your form with others, whether it's a survey,       registration form, or any other form. To share your form with others, click the Share       button in the form builder. You'll be given several options for sharing your form, including       Sharing a link through which you can share a link to your form via email, social media, or       any other platform you choose. Anyone with the link can access and fill out your form.       Embedding your form, If you have a website or blog, you can embed your form directly into a       page or post. This allows visitors to fill out your form without ever leaving your site.       You can also generate a QR code for your form. Anyone with a smartphone can scan the QR code       and be taken directly to your form.

Share Your NeetoForm

SSL encryption in NeetoForm ensures that your data is securely protected throughout the       entire process. It encrypts your data from entry to its destination. NeetoForm follows       industry-standard security measures and strong encryption protocols to keep your data       confidential. This includes safeguarding personal details, responses, and collected data.       With SSL encryption, NeetoForm prioritizes data safety and gives you peace of mind. Whether       you collect feedback, conduct surveys, or gather data, you can trust that your information       remains secure throughout the process.

NeetoForm offers a versatile template feature. You can choose from a collection of pre-designed       form templates, saving valuable time and ensuring a user-friendly form-building experience. The       templates cover diverse needs such as surveys, registrations, and feedback forms, providing a       convenient starting point, that you can customize to suit your specific requirements. NeetoForm's       templates make it easy for individuals and businesses to create polished, effective forms.

Pre-designed Templates

Thank You Page provides an excellent opportunity to engage with your users further. You can       include social media links, a newsletter sign-up form, or a survey to get their feedback on       the form-filling experience. In short, the Thank You Page feature is a simple yet powerful       way to build relationships with your users and make them feel valued. It's a chance to show       your appreciation, gather feedback, and create a positive impression that can lead to long-term       loyalty and engagement.

Thank You Page

With Form Elements, you can add powerful elements to your forms, such as date pickers,       opinion scales, matrices, ratings, and more. These elements enable you to create custom       fields and gather specific user information, making your forms more intuitive and       user-friendly.

Various Form Elements

Take your form building experience to the next level with NeetoForm mobile app. Build     beautiful forms and collect data on the go, anytime, anywhere.

NeetoForm

Build forms and collect data effortlessly

Create forms and surveys for free with NeetoForm's form builder. Create, customize forms as       per your needs and collect data effortlessly.

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